Over 1,000 Windows 95 Programs/Over 1000 Windows 95 Programs (Microforum) (Disc 1).iso/0590/manual.tx_

Text File | 1997-04-04 | 13KB | 391 lines

        ******************************************
        |   Copyright by Wizzard Software Corp.  |
        |        Product Name: FileMailer        |
        |            Created: 1996               |
        |  Version 1.0 for Windows 3.x, 95 & NT  |
        ******************************************




        USER MANUAL
        -----------

    1. Overview

    2. Sender
       2.1. Settings
       2.2. Receivers
       2.3. Schedule
       2.4. View Report

    3. Receiver
       3.1. Settings
       3.2. Options
       3.3. Schedule
       3.4. View Report

        4. Wizzard Software Corp.



    1. OVERVIEW
        -----------

FileMailer addresses the limitations found in common e-mail software and provides a
professional, sophisticated way to push information and files to multiple recipients.
With FileMailer, the sender can set up sessions with multiple receivers, receiving
multiple files, scheduled to be sent at different times.  The product is very flexible
and can be set to send files at will.  On the receiving end, the product will receive
the files sent and automatically copy them to the proper directories, replacing the
current files if desired.  This enables information to be updated without any work
from the user.  Both the sending and receiving portions of FileMailer operate
completely in the background.  Besides the initial setup and scheduling sessions,
no user interaction is necessary.

* Sender and all receivers are required to have direct Internet access and e-mail
  addresses.
* FileMailer does not work under AOL, CompuServe, or any other closed network (yet).
* FileMailer is designed to work under any version of Windows, including NT.
* FileMailer fully supports POP3 and SMTP Internet protocols and MIME attachments.
* FileMailer does not interfere with any available e-mail software on the market.
  The Receiver portion will leave all alien e-mail messages alone; however, if you
  do run another e-mail software on the same system as FileMailer we recommend that
  you turn off the automatic receive feature of your e-mail software to prevent
  receiving FileMailers attachments to your other email's default download directory.

FileMailer has 2 independent features:
    - Sender
    - Receiver

After installation, a new program group 'Internet FileMailer' which consists of a
Sender and a Receiver icon, will appear under the Program Manager.



    2. SENDER
        ---------

What should be done before sending files? The following 3 steps:
1) Create settings: Click on Session (main menu) then Settings
2) Create list of receivers: Click on Session (main menu) then Receivers
3) Create schedule: Click on Session (main menu) then Schedule


How to send files? FileMailer provides two ways to send files:

1) Activate Send session. Files will be sent to receivers according to schedule.
   It does not matter whether or not files are selected.
    - To activate Send session click on Mail (main menu) then Start Session.
    - To end session click on Mail under main menu then click on Stop Session.
   After session is completed all files that were not sent to receivers for any reason
   are selected. You can resend only those files using the option Send Selected Files.

2) Send Selected Files. Only one session will be performed. Selected files will be sent
   to receivers immediately. See section Schedule to find out how to select or unselect
   files.

Important Notes:

- Be sure that you are connected to the Internet before sending files
- The results of the last session will be shown on your screen. Go to View Report to see
  results of all sessions
- Sessions can also be activated automatically when you double click on the icon
  (start the executable file). To do this you need to add the word START in the command
  line under properties in Windows program manager as shown:
                 C:\your_directory\SFMAILER.EXE START


    2.1. Settings
        -------------

There are three fields you will need to fill:

1.  Enter your Mail Server name (for example, wizzardsoftware.com)
2.  Enter your Mail Address (for example, [e-mail])
3.  Edit name of Report File (default is: c:\reports.txt)

Click on the Save button to store all settings

Notes:

- Your Mail Server name and Mail address can be obtained from your Internet provider
  or through settings in your email software.
- All entered settings will be saved. You only need to enter them once.


    2.2. Receivers
        --------------

To add a receiver to the list:

1.  Input the name of a new receiver
2.  Input exact e-mail address of new receiver
3.  Click Add button

To Delete a receiver from the list:

1.  Select the proper receiver
2.  Click the Delete button

To Modify a receiver:

1.  Select the receiver you wish to modify
2.  Edit the name and/or e-mail address
3.  Click the Modify button


    2.3. Schedule
        -------------

To add a file to the receiver's schedule:

1.  Select the proper receiver - a list of files will appear
2.  Click Add button - a second window will appear
3.  Select the needed drive and directory
4.  Select an existing file or input a file name you want to begin
5.  Select the desired settings (i.e. time, day, date)
5.  Click OK button

To delete a file from the receiver's schedule:

1.  Select the proper receiver
2.  Select the proper file
3.  Click Delete button

To modify a file in the receiver's schedule:

1.  Select the proper receiver
2.  Select the proper file
3.  Change options under Send File and/or Specifications as needed
         By setting those options, you are choosing the exact time you would like the
         file to be sent to a particular receiver when the session is activated. There
         are several different time schedule you can choose from.
         - Hourly:  File will be sent every hour.
         - Daily:   File will be sent every day at a specified time (12 a.m. - 12 p.m.)
         - Weekly:  File will be sent every week at a specified day (Sun-Sat) and at
                    specified time.
         - Monthly: File will be sent every month at a specified date (01-31) and at
                    specified time.
         - Never:   File will be ignored.
4.  Click Modify button

To Select or Unselect a file:

1.  Select the proper receiver
2.  Double click on the file to a select file
3.  Double click on a selected file and the file will be unselected

To Select or Unselect all files:

1.  Select proper receiver
2.  Click Select or Unselect button

Notes:

- Selected files have an arrow mark ">" at the left of the file name
- Click option Apply To All Receivers to add, delete, modify, select or unselect
  file(s) for all receivers at the same time.


    2.4. View Report
        ----------------

Every line in the report has 3 components.  They are as follows:

1.  Date and time when FileMailer attempted to start (end) session or send file.
2.  Action flag (see next)
3.  Name of the file and e-mail address of the receiver

Action flags:

SESSION STARTED
   File Sent
   Timeout
   Check Receiver's Address
   Your Settings Are Not Correct
   No Connection With Server
   Bad Connection With Server
   File Does Not Exist
   File In Use By Other Application
SESSION ENDED

Commands:

- Click Update button to see updated report
- Click Print button to send report file to the default printer
- Click Delete button to delete report (we recommend to do that periodically)



    3. Receiver
        -----------

What should be done before receiving files? The following 3 steps:

1.  Create settings: Click on Session (main menu) then Settings
2.  Set options: Click on Session (main menu) then Options
3.  Create schedule: Click on Session (main menu) then Schedule

How to receive files?  FileMailer provides two ways to receive files:

1)  Activate receive session. FileMailer will be scanning e-mail according to
    previously scheduled  parameters.
    - To activate the receive session click on Mail (main menu) then Start Session.
    - To end session click on Mail under main menu then click on Stop Session.

2)  Get mail now. Only one session will be performed. Available files will be received
    immediately.

Important Notes:

-  Be sure that you are connected to the Internet before receiving files.
-  The results of the last session will be shown on your screen. Go to View Report to
   see the results of all sessions.
-  Sessions can also be activated automatically when you double click on the icon
   (start the executable file). To do this you need to add the word START in the
   command line under properties in Windows program manager as shown:
                 C:\your_directory\RFMAILER.EXE START


    3.1. Settings
        -------------

You need to enter in the following information when you are setting up Receiver:

       Example data:  [e-mail]

1.  Enter your Mail Server name (wizzardsoftware.com)
2.  Enter your User Name (techsupport)
3.  Enter your Password (click Save Password option if you don't want to enter the
    password with every session)
4.  Edit name of the Report File (default is: c:\reportr.txt)
5.  Click on the Save button to store all settings

Notes:

-  Your Mail Server name, User name and Password can be obtained from your Internet
   provider or in settings in your email software.
-  All entered settings will be saved. You only need to enter them once.


    3.2. Options
        ------------

E-mail can be scanned the following ways:

1.  Every minute
2.  Every hour (default)

Delete mail from server:

1. Yes (default)
2. No

Notes:

-  We strongly recommend to select option Delete Mail From Server
-  If the downloaded file is not specified in the Schedule, then it will be placed
   only in the default download directory


    3.3. Schedule
        -------------

Schedule for Receiver is optional. If nothing is specified in the schedule section
all downloaded files will be located in the default download directory.

Default download directory is the directory where your application's executable files
are located (default is c:\filemail). Immediately after receiving each file a copy
will be placed in the default download directory regardless if it is in the schedule
or not for your protection.

There are two ways to add a file to the list.

1.  The first way is as follows:

    - Input receiving file name (for example, lead1.txt)
    - Input destination path and file name
          (for example, c:\salesaccounts\leadlist.txt)
    - Select desired Overwrite option
    - Click Add button

2.  The second way is listed below:

    - Click the Browse button (a second window will appear)
    - Select desired drive and directory
    - Select existing file or input a new file name
    - Click the OK button
    - Select desired Overwrite option
    - Click Add button

To delete a file from the list:

1.  Select desired file
2.  Click the Delete button

To modify a file in the list:

1.  Select desired file
2.  Edit the receiving file name and/or destination path and file name and/or
    Overwrite option.
2.  Click Modify button

'Overwrite' Option:

1.  Never. File is never overwritten.  Downloaded file will be copied only if another
    file with the same name doesn't exist in the destination directory.
2.  Always. Downloaded file will always be copied to the destination directory and
    saved as you specified. Any file with the same name (if exists) will be overwritten.
3.  Rename. Downloaded file will be copied to the destination directory. If any file
    with the same name exists the downloaded file will be renamed. For example, file
    MYLETTER.DOC will be renamed to MYLET001.DOC, then MYLET002.DOC etc.


    3.4. View Report
        ----------------

The report will list the following components:

- Date and time when File Mailer attempted to start (end) session or receive file.
- Action flag (see next)

Samples of the Action flags:

SESSION STARTED
   No Connection With Server
   Timeout
   Your Settings Are Not Correct
   Found mail - 3
   Mail 1.  File Path and Name of the received file
   Mail 2.  File Path and Name of the received file
   Mail 2.  File Path and Name of the received file
   Mail 3.  Is An Alien E-mail
SESSION ENDED

Commands:

- Click Update button to see an updated report
- Click Print button to send the report file to the default printer
- Click Delete button to delete the report (we recommend to do this periodically)



    4. Wizzard Software Corp.
        -------------------------

Wizzard Software's address is listed below:

    Wizzard Software Corp.
    715 Copeland Street
    Suite B
    Pittsburgh, PA 15232

You may also contact us:

    Phone:         [phone]
    Fax:         [phone]
    Internet:    www.wizzardsoftware.com
    E-mail:        [e-mail]
    AOL:         wizzsoft